Privacy Policy

Last updated: 4th January 2026

1. Who We Are

This website is operated by Kevin Pope (“we”, “us”, “our”).

We sell photographic prints through this website.

2. What Information We Collect

When you use this website or place an order, we may collect the following personal information:

  • Your name

  • Your email address

  • Your billing and delivery address

  • Order details and purchase history

  • Payment information (processed securely by our payment providers — we do not store card details)

  • Technical data such as IP address, browser type, and cookies (if analytics are enabled)

3. How We Use Your Information

We use your personal data to:

  • Process and fulfil your orders

  • Communicate with you about your purchase

  • Arrange printing and delivery of your order

  • Handle returns, refunds, or customer service queries

  • Keep financial records for tax and accounting purposes

  • Improve the performance and security of our website

We do not sell or rent your personal data to third parties.

4. Legal Basis for Processing (UK GDPR)

Under UK data protection law, we rely on the following legal bases:

  • Contract – to fulfil your order and deliver your prints

  • Legal obligation – to keep records for tax and accounting purposes

  • Legitimate interests – to operate and improve our website and prevent fraud

  • Consent – where required for cookies or marketing communications

5. Who We Share Your Data With

We only share your personal data where necessary, including with:

  • Squarespace – to operate and host this website

  • Payment providers (such as Stripe or PayPal) – to process payments securely

  • Delivery companies – to ship your order

  • Print fulfilment partners – where a third-party printer produces and ships your order

All third parties are required to handle your data securely and only for the purpose of providing their service.

6. How Long We Keep Your Data

We keep personal data only for as long as necessary:

  • Order and transaction records are typically kept for up to 6 years to meet UK tax and legal requirements

  • Customer communications are kept only as long as needed to resolve enquiries

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data (where legally possible)

  • Object to or restrict certain processing

  • Request data portability

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us using the details above.

8. Cookies

This website uses cookies to ensure it functions properly and, where enabled, to collect analytics data.

You can manage your cookie preferences using the cookie banner or settings provided on this website.

For more information, please refer to our cookie settings.

9. Data Security

We take reasonable steps to protect your personal data.
Payments are processed securely by trusted third-party providers, and we do not store card details on our servers.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or how we operate the business.

The latest version will always be available on this page.

Contact details:
Prints@kevinpope.co.uk